Research Administrator – Internal Medicine At Rush University Medical Center In Chicago, IL

Job Title: Research Administrator – Internal Medicine
Department: RES F Internal Medicine
Shift: 1st
Specialty: Research
Job Number: 2022-0478
Date Posted: 04/04/2022
Position Type: Research

Job Qualifications:

Research Administrator – Internal Medicine

Job Summary:

The Research Administrator is responsible for oversight of the entire departmental research portfolio (i.e. studies, projects, programs), including but not limited to site research interest, study activation and start-up, research finances, and research and corporate compliance. The Research Administrator provides the department administrator, chairperson, and section heads with up-to-date budgeting and management information. This position functions as a liaison for both internal departments and external organizations. The individual who holds this position exemplifies the Rush mission, vision, and values and acts in accordance with Rush policies and procedures.

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Job Responsibilities:

Research Administrator Internal Medicine

• Maintains up-to-date insight and knowledge of the entire research portfolio.
• Participates in new research selection processes and attends pre-study selection and site invitation/activation meetings.
• Oversees assignment of studies to regulatory staff and reviews workspaces and applications prior to submissions to IRB.
• Troubleshoots and provides guidance to staff.
• Responsible for research finances including preparing reports, monitoring, and overseeing all of the research activities (funds), accounts, and accounting units for the department.
• Monitors all research expenditures. Collaborates with research revenue team and sponsor invoicing to ensure research billings and payments are made and received. Assists with troubleshooting, issues resolution, and activity reconciliations. Maintains a computerized accrued accounting system of research funds. Handles federal, industry, and foundation agreements and applications.
• Educates investigators in the Medical Center budgeting system and grant management.
• Monitors costs of services performed by other departments, outside laboratories, and consultants. Completes billing for research performed in the department laboratories.
• Monitors periodic fund reports for all research activities (fund), accounts, and accounting units. Reconciles fund reports with department database.
• Maintains up-to-date data on expenditures and obligations. Verifies project expenditures and prepares final accounts.
• Partners with contract office, IRB, research revenue, sponsor invoicing, coverage analysis, sync, and OnCore (CTMS) teams to ensure timely study activations, adherence to policies, efficient billings, and timely reconciliations.
• Manages team and provides daily oversight for direct reports. The coordinates the hiring process for vacancies.
• Identifies, trains, and supervises research training for research personnel and ensures adherence and compliance to internal RUMC policies and research guidance.
• Partners with Research and Corporate Compliance to ensure all researchers in the department adhere to policies and procedures, good clinical practices, etc.
• Partners with PI and study team to draft standard operating procedures and corrective action plans, as applicable.

Required Job Qualifications:

• Bachelor’s degree required.
• At least seven years of experience in research administration operation is required.
• At least five years of clinical research experience are required.
• Demonstrated critical thinking and problem-solving skills.
• Strong analytical skills with high attention to detail.
• Excellent written and verbal communication skills with the ability to communicate complex concepts.
• Ability to lead a team and manage stressful situations.
• Demonstrated ability to build rapport, navigate sensitive topics, and maintain confidentiality.
• Ability to lead a team and collaborate with others in a multidisciplinary environment.
• Strong project management skills with the ability to meet deadlines.
• Proficient with the Microsoft Office Suite.
• Proficient with Adobe Acrobat.
• Requires a commitment to customer service and the ability to work effectively and collaboratively in a complex academic environment.

Preferred Job Qualifications:

• Master’s degree in Science or a related field preferred.
• Previous supervisory experience preferred.
• Prior clinical research experience in an academic or pharmaceutical clinical trials environment.
• Relevant certification as a Certified Clinical Research Professionals (CCRP), Certified Clinical Research Associate (CCRA), Certified Clinical Research Coordinator (CCRC), or Certified IRB Professional (CIP) preferred.
• Advanced knowledge of the Code of Federal Regulations pertaining to Human Subject Protections, including 45CFR46, 21CFR50, and 56, Good Clinical Practice, the Declaration of Helsinki, the Belmont Report and HIPAA, and RUMC policies and procedures.

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Company Highlights:
Ranked among the top academic medical centers in the country, Rush University Medical Center is an outstanding place to enhance your career. Everything we do centers on one goal: improving patient care.
The Association for the Accreditation of Human Research Protection Programs (AAHRPP) has awarded Rush full accreditation for three years. Rush is one of the first academic medical centers in Illinois to receive this accreditation.
As an academic medical center, Rush University Medical Center in Chicago, Illinois, is committed to advancing medical knowledge through research. Investigators at Rush are involved in more than 1,600 projects, including hundreds of clinical studies to test the effectiveness and safety of new therapies and medical devices, as well as to expand scientific and medical knowledge.
RUMC offers a competitive salary, outstanding benefits & the professional advantages of an environment that supports your development & recognizes your achievements.
Rush University is home to one of the first medical colleges in the Midwest and one of the nation’s top-ranked nursing colleges, as well as graduate programs in allied health, health systems management, and biomedical research.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.